Frequently asked questions Gaming Related Compliance Programs (FAQs)
Please find below a number of frequently asked questions pertaining to the Gaming Related Compliance Programs.
The licensee is a proprietary company that rarely has meetings. Resolutions are generally passed without a directors meeting being held. Will the company need to have more regular meetings in order to satisfy miniumum standard two?
The purpose of minimum standard two is to ensure that the licensee has a process in place for it to keep fully informed and up to date with matters relating to gaming. The licensee is responsible for ensuring compliance with the gaming legislation and is the entity against which enforcement action is most likely to be taken in the event of non-compliance.
A proprietary company need not have a meeting for this purpose to be satisfied, provided information relating to matters that would otherwise have been included in the gaming compliance standing agenda item are received and considered by directors on a regular basis. For instance the directors may be provided with this information on a monthly basis.
Where a meeting is not held, the directors' receipt and consideration of the information, as representatives of the licensee, must be adequately documented. It is expected that this would be done by the directors passing a resolution that complies with relevant provisions of the Corporations Act 2001.
Regardless, the compliance program document must describe the process employed by the licensee for the purpose of satisfying minimum standard two.
For further information
Phone (07) 3872 0999
info@qogr.qld.gov.auThe licensee is a proprietary company that has only one director. As a result the company rarely has a meeting. Will the company need to have more regular meetings in order to satisfy minimum standard two?
The purpose of minimum standard two is to ensure that the licensee has a process in place for it to keep fully informed and up to date with matters relating to gaming. The licensee is responsible for ensuring compliance with the gaming legislation and is the entity against which enforcement action is most likely to be taken in the event of non-compliance.
A proprietary company need not have a meeting for this purpose to be satisfied, provided information relating to matters that would otherwise have been included in the gaming compliance standing agenda item are received and considered by directors on a regular basis. For instance the directors may be provided with this information on a monthly basis.
Where a meeting is not held, the directors' receipt and consideration of the information, as representatives of the licensee, must be adequately documented. It is expected that this would be done by the directors passing a resolution that complies with relevant provisions of the Corporations Act 2001.
Regardless, the compliance program document must describe the process employed by the licensee for the purpose of satisfying minimum standard two.
For further information
Phone (07) 3872 0999
info@qogr.qld.gov.au
The licensee is a partnership and the partners rarely have a meeting. Will the partnership need to have more regular meetings in order to satisfy minimum standard two?
The answer to FAQ 1 is also relevant to partnerships. In the case of partnerships, resolutions passed by the partnership need not be in accordance with the Corporations Act, however should comply with any requirements stated in the partnership agreement. Regardless, the consideration of the material by the partners and any resultant resolutions must be adequately documented.
For further information
Phone (07) 3872 0999
info@qogr.qld.gov.au
The licensee already has documented systems in place that cover the matters outlined in some of the minimum standards. How should these be referenced in the compliance program document?
It is not intended that the compliance program replace processes and procedures that a licensee may already have in place which meet any or all aspects of the minimum standards. The minimum standards provide a means of assisting licensees to document, enhance and/or reference these pre-existing processes and procedures.
Although making references to other documents is an acceptable method for documenting the licensee's compliance program in the compliance program document, it is important for the licensee to ensure that:
- the document/s referenced contain all the information that would otherwise be required to be in the compliance program document for the particular minimum standard;
- sufficient description of any referenced document is given in the compliance program document to demonstrate that it is relevant to the particular minimum standard;
- any document that is referenced in the compliance program document is available at the licensed premises for review by relevant staff and is able to be produced/provided to QOGR upon request.
For further information
Phone (07) 3872 0999
info@qogr.qld.gov.au
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Last reviewed 11 August 2005
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